Questions and Answers on COVID-19 for Literary Programming

Question 1

Is the Frankfurt Book Fair still happening this year following the COVID-19 outbreak and with all the international events being cancelled right now?

We are closely monitoring the situation regarding the coronavirus with our partners. We are taking all precautions and closely following the recommendations issued by the Government of Canada. As of today, our activities are going forward as planned for the Frankfurt Book Fair in October. In the event this situation changes, we will keep you well informed. For official current information on COVID-19, please visit this link.

Question 2

I have received an invitation to attend a festival/event/activity related to Canada as the Guest of Honour at the 2020 Frankfurt Book Fair. I have received financial support from the Canada Council for the Arts (CCA). Should I book my travel (ex.: Booking flights, hotel reservations)?

A) No. As of Friday March 13th, 2020,  a non-essential travel advisory outside of Canada has been issued by the government and is in effect.  Even though our activities are for now still moving forward as planned for the Frankfurt Book Fair in October 2020, until further notice, we are asking you to hold off from making any travel arrangements and to wait to hear back from us before doing so. To monitor information regarding the travel notices linked to COVID-19 directly please follow this link.

B) From March 16th 2020 until July 31st 2020, no travel compensation will be processed or issued. For those who have already incurred expenses or are in the process of being reimbursed, we are asking you to keep your receipts and make note of your expenses and await news from us before moving forward. Until further notice, we are asking you to hold off from making any travel arrangements and to wait to hear back from us before doing so.

Question 3

I have received an invitation to attend a festival/event/activity related to Canada as the Guest of Honour at the 2020 Frankfurt Book Fair but I have not yet received any financial support from the CCA. Should I book my travel anyway (ex.: Booking flights, hotel reservations)?

Until further notice, we are asking you to hold off from making any travel arrangements and to wait to hear back from us before doing so. From March 16th 2020 until July 31st 2020, no travel compensation will be processed or issued. For those who have already incurred expenses please notify us immediately.

Question 4

I have received financial support from the Canada Council for the Arts (CCA) for my travel expenses for an upcoming literary event in Europe but haven’t yet booked my arrangements. Can I use the financial support given to me to pay for my travel insurance?

Until further notice, we are asking you to hold off from making any travel arrangements and to wait to hear back from us before doing so.

Question 5

I have received financial support from the Canada Council of the Arts (CCA) for my travel expenses for an upcoming event in Europe and have booked my travel. My event is still scheduled but due to my own personal concerns related to the COVID-19 situation, I have decided not to travel and have withdrawn my participation at the event. Will I have to pay back the CCA? 

A) The CCA recognizes that the outbreak of COVID-19 may present extraordinary circumstances and impact the activities related to Canada’s literary programming plans. In this scenario, we would ask that you contact Canada FBM2020 staff immediately so that we can evaluate the situation and take appropriate next steps. If you have already received reimbursements for some expenses or did not use the full amount of your reimbursement, you would be required to pay back unspent amounts in accordance with the « Letter of Acknowledgement and Acceptance » that you signed when you agreed to participate.

B) A reimbursement process between you, the CCA, and Canada FBM2020 will need to be completed for you to pay back the unused financial support. For example: If the CCA gave you $6000 of financial support and you had only used $2000 on pre-booked travel expenses that cannot be refunded, you will need to pay back the remaining $4000.

You will need to provide documentation that clearly indicates the amount you spent on your travel expenses (i.e. receipts, booking confirmations). In addition, you will need to provide proof that your travel expenses could not be refunded either in full or partially (i.e. emails from airlines, hotels). It is imperative that you keep copies of all documentation of your paid travel expenses as they will be requested from the Canada Council and Canada FBM2020 to support your claim(s).

Question 6

I have received financial support to travel or tour for an event that has been cancelled. I cannot get reimbursed for some or all of my expenses. Will I have to pay back the financial support I received from the Canada Council?

If you are unable to travel because your event got cancelled due to COVID-19 or there is a Travel Health Notice warning against non-essential travel (Level 3 or 4) in that region, you would not be required to pay back any expenses that you had already incurred and are unable to obtain a refund.

For information on updates regarding the Canada Council for the Arts financial support programs excluding the literary programming at the FBM2020, please visit the following website: COVID-19: Info update.